Office Manager

Located in Matteson, IL

Salary: Salary $50-$65

Direct Hire opportunity with a distribution company in the South Suburbs of IL for an Office Manager

Key Responsibilities:

Office Operations and Facility Oversight & Stewardship

• Manage daily office functions-supply ordering, vendor communication, repair & maintenance coordination, and other facility needs
• Ensure a professional and welcoming work environment
• Serve as the go-to person for general office team needs, helping to foster a productive and supportive work environment
• Serve as the main point of contact for visitors, vendors, and incoming mail/packages
• Implement and maintain office policies, procedures, and safety protocols
• Manage office inventory, purchasing supplies as needed
• Assist with troubleshooting technical issues or facility related disruptions

Bookkeeping & Finance Support

• Manage accounts payable, including vendor bills
• Reconcile payment transactions with invoices
• Submit credit card and employee expense reports for reconciliation
• Provide backup administrative support for order processing, as needed

Employee Engagement & HR Coordination

• Facilitate employee onboarding and coordinate offboarding processes.
• Organize internal team events, employee recognition, and morale-building activities
• Coordinate employee trainings, in consultation with company leadership
• Distribute internal memos, updates, and announcements at the direction of company leadership
• Help foster a positive, inclusive, and energized team culture
• Other duties, as needed

Required Experience:

• 3-5 years in an office management, office administration, or office coordination role
• Experience handling confidential information
• 2+ years experience with accounting software-QuickBooks, Xero, or similar
• 2+ years providing HR administrative support
• Highly organized and able to juggle multiple, changing priorities, with minimal oversight
• Friendly, solution-oriented mindset, with excellent communication skills
• Tech savvy; comfortable using online platforms
• Flexible, and comfortable working in a fast-moving environment
• Bonus: Experience working for a company with physical products
• In person Monday-Friday 8:30AM-5PM
• Resume required, multiple interviews.

#3332OS

Express Office: Matteson

4747 Lincoln Mall Drive

Suite 103

Matteson, IL 60443